Purpose
Add your team members to your account so everyone in your business can be more cyber-resilient. This should include everyone in your organisation, especially those with access to IT systems and sensitive data. This article explains how to add staff and assign different roles.
There are two ways of adding a team member, either by email or through a signup link.
Invite Team Members by Email
This option is useful if you have a list of your team's email addresses.
Select ‘Settings' from the main menu on the left of the screen.
Click the 'Invite by Email' button in the top-right of the screen.
The default role is set to 'General Staff', which should be used for most team members you are inviting, but you can also choose a different role by clicking on the current role, selecting the desired role in the popup window and clicking Select. Anyone else who will be administering Apollo can be set to an 'Owner' and technical staff should be assigned as a 'Technical User'. This will determine their permissions and the training they have to do.
Paste the email addresses in the text box. Ensure they are separated either by a space, comma or new line.
You can also modify the personal message to make it more relevant if needed.
Invite Team Members with a Signup Link
When you click the ‘Invitation Options’ button, you can enable the 'Signup Link' option.
You can copy the invitation text which includes the Signup Link which you can send to your team via a messaging app such as Slack or Teams.
If you enable ‘Email domain signup’, then anyone with a company email address (xxx@company_name.com) will be able to sign up without being separately approved.